Northfields United FC (“NUFC”) is a grassroots community football club steered by a committee of parents, coaches and club Chairman Chris Webb-Butler.

When we hold an individual’s personal information we do so in accordance with all applicable legislation including the Data Protection Act 1998 (“DPA”) and the EU General Data Protection Regulation in force from 25 May 2018 (“GDPR”) as they are now and as they may be amended and superseded from time-to-time. (together the “Legislation”).

This Privacy Policy explains:

• Information we may collect about you
• How we collect that information
• Our legal basis for holding that information
• How we may use that information
• Disclosure of your personal information to third parties
• Security of your personal information
• Data retention
• Your legal rights
• Uses of our website
• Notification of changes to our privacy policy

Under the Legislation NUFC is a data controller.

1. Information we may collect about you
Personal information (“Personal Data”) means any information about an individual from which that person can be identified. Within our database we hold Personal Data such as parent name, email address, postal address, telephone numbers, child name and child age (date of birth) and we may hold medical history that you have declared (strictly as necessary to safely deliver our services).

2. How we collect that Personal Data
Our database is composed of Personal Data gathered from our website registrations or face to face, telephone or email communication when you seek our services.

3. Our legal basis for holding that Personal Data
We hold Personal Data on either of two legal bases as set out in the GDPR: Consent where you have given clear consent for us to hold your personal information (GDPR Article 6.1 (a)) or where we have a Legitimate Interest to hold that information, which interest has been identified and can include commercial interests, individual interests or broader societal interests (GDPR Article 6.1 (f)). We consider that we have a Legitimate Interest to hold personal data on all individuals who are included in our database to properly provide the services that we offer.

4. How we may use that Personal Data
We use that Personal Data for transactional communications, registration purposes with relevant football third parties and to otherwise promote and market our services, and deliver them according to professional standards.

5. Disclosure of Personal Data to third parties
We will not sell, transfer or share Personal Data nor disclose Personal Data to third parties except as we are otherwise obliged to do by law, or as outlined below.

In order to fulfil our requirements with the Football Association we may share certain details with the FA Whole Game management system. More information on this can be found here – https://www.thefa.com/get-involved/matchday/whole-game-system

In order to participate in the Harrow Soccer Combination and Harrow Youth League competition playing structure we may share certain details with them to fulfil player registration requirements. You can read their Privacy Policy here – https://www.hyfl.website/privacy-policy.html

6. Security of Personal Data
We have in place safeguards in our procedures and technology to keep Personal Data secure to a standard for an organisation of our type and size.

7. Personal Data retention
We will only retain your Personal Data for as long as necessary to fulfil the purposes for which we have collected and retained it.

8. Your legal rights
You may “Opt-Out” of receiving any promotional communication from us by emailing info@northfieldsunitedfc.com

You also have the rights under the Legislation, as described in full therein, to:

• Request access to your personal information
• Request correction of your personal information
• Request erasure of your personal information
• Object to processing of your personal information
• Request restriction of processing of your personal information
• Request transfer of your personal information
• Right to withdraw consent.

9. Uses of our website (www.northfieldsunitedfc.com)
This Privacy Policy applies to the website at www.northfieldsunitedfc.com. Other websites as may be linked to www.northfieldsunitedfc.com from time-to-time are not covered by this policy.
We use session cookies and Google Analytics on our website and more information can be found about this in our Cookies Policy. We do not permit third parties to display advertising on our website.

10. Notification of changes to our Privacy Policy
With the development of the Legislation over time we may need to change our Privacy Policy. We may, but do not oblige ourselves to, notify you of such changes however all updated versions of our Privacy Policy will appear on our website upon adoption by NUFC.